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Overview

The Webinar format in Zoom is intended for meetings where a Host and Panelists address a group of Attendees, but there are settings you can use in your Pro account to replicate a Webinar-style meeting for groups up to 300 people.

Scheduling a Webinar-style Meeting

Navigate toÌý, selectÌýSign InÌýat the top right corner of the screen, and log in using your CSUN user name and password. Navigate toÌýSettingsÌýin the menu on the left side of the screen and selectÌýSchedule a New Meeting.

Topic

In theÌýTopicÌýfield, enter a title for your meeting. You may also add a description in theÌýDescriptionÌýfield, though this is optional.

When and Duration

In theÌýWhenÌýsection, choose a date and a start time. In theÌýDurationÌýdrop-down menus, choose how long your meeting will last.

NOTE: The When and Duration options are primarily for scheduling. You can start your Webinar any time and the Webinar will not end after the length of time chosen in the Duration field.

Registration

By checking theÌýRegistrationÌýbox, participants will be prompted to provide a name and email address before they can join the webinar. This extra step provides an additional layer of security against anonymous participants joining and disrupting the webinar.

Meeting Password

To enhance the security of Zoom sessions, and in anticipation of a global change Zoom is set to make on September 27, we will soon be requiring passwords on all newly-created Zoom meetings. This change will happen prior to the beginning of the Fall semester. Additional information will be available in the future, as we approach these dates.

Ìý

When you check theÌýMeeting PasswordÌýbox, Zoom generates a numeric password required to join the meeting. Zoom also adds the numeric password to the meeting link, which automatically enters the password when participants select the link. This extra step also provides an additional layer of security by preventing unauthorized participants from joining the meeting using random Meeting IDs.Ìý

Video

SetÌýVideoÌýtoÌýOffÌýforÌýParticipants. This means their webcams will be automatically deactivated when they enter the meeting.

Audio

SetÌýAudioÌýtoÌýBothÌýso that attendees can join using theirÌýComputer AudioÌýor by dialing in using a Zoom-generated phone number.

Meeting Options

You can use theÌýMeeting OptionsÌýto customize your meeting so that it functions similarly to a webinar.

Join Before Host

Webinars do not permit Participants to join before the Host. Uncheck the box next toÌýEnable join before hostÌýto deactivate this feature.

Mute Participants

Participants in a webinar are automatically muted when joining. Check the box next toÌýMute participants upon entryÌýto activate this feature.

Waiting Room

Webinars in Zoom do not have the waiting room as a feature, but we recommend you still use this feature to monitor participants joining your meeting.

To activate this feature, check the box next toÌýEnable waiting room.

Only Authenticated Users Can Join

TheÌýOnly authenticated users can joinÌýfeature requires all participants (Host, Co-Host, and Participants) to create or log into a Zoom account before they can join the meeting. We don’t recommend using this feature because it complicates the process of participants joining the meeting without providing additional security.

Alternative Hosts

Enter the email addresses of anyÌýAlternative HostsÌýyou would like to add. If the Host has already started the meeting, Alternative Hosts will join as Co-Hosts.

Select theÌýSaveÌýbutton to save your meeting.

Settings

To further customize your Pro Meeting to replicate a Webinar, navigate to theÌýSettingsÌýmenu at the top left of the screen.

Chat

TheÌýChatÌýfeature in Zoom can be configured to replicate the Q&A in a webinar which allows participants to submit questions to the host, but not chat with other participants. Scroll down to theÌýIn Meeting (Basic) settings, turn on theÌýChatÌýfeature, and turn offÌýPrivate Chat. We also recommend preventing participants from saving the chat by placing a check in the box.

Once you start the meeting, open theÌýChatÌýwindow, select the button with three horizontal dots, and setÌýParticipant can chat with to Host Only.

Screen Sharing

Further down below the chat are theÌýScreen SharingÌýsettings. We recommend turning onÌýScreen SharingÌýbut limiting it toÌýHost Only. This prevents disruptive or offensive content being shared by participants.

NOTE:ÌýYou may need to coordinate presentation slides with other presenters since only the Host can share their screen.

For more information on Webinars and Meetings, visit theÌý.Ìý