Direct vs Styles Formatting

Direct vs Styles Formatting.

听

Direct vs Styles Formatting
Direct Formatting Styles Pane Formatting
  • Not accessible to any assistive technology such as screen readers
  • Can鈥檛 create a Table of Contents
  • Can鈥檛 create navigation to different sections in a document
  • Huge barriers!
  • Provide structure and make document accessible
  • Easier to modify existing formatting
  • Accessible to screen readers
  • Create and update a Table of Contents
  • Quicker navigation to different sections in a document
  • Retain document structure when export to PDF
  • Save time and save lives!

What is Heading Styles?

Headings听are styles to give a document structure by category or topic.听Without headings, a person using assistive technology like a screen reader听cannot听navigate by sections, subsections, or scan section titles to understand the document structure.

Heading Styles (Heading 1 through Heading 6) in a logical sequence. Do not skip heading levels i.e. Heading 2 to Heading 4, headings should be in order.)

  • Heading 1:听Document title or main content heading/title (just one)
  • Heading 2:听Major section heading
  • Heading 3:听Sub-section of the Heading 2
  • Heading 4:听Sub-section of the Heading 3, and so on, ending with Heading 6
  • Normal:听Paragraph

You can right-click on any style and choose "modify" then customize font, color, size and more...

Note:听Title听in Word听won't recognize when听converting to a PDF. Start with听Heading 1听for the document title.

Using heading styles means you can also quickly build a听Table of Contents, reorganize your document, and reformat its design without having to manually change each heading's text.

Table of Contents

  • Headings structure will automatically populate a table of contents and provide accessible for screen readers rely on headings structure to navigate a page quickly.
  • Adding Table of Contents to any documents or syllabus听over 8 pages听to make it easier for readers to go directly to a specific section in the document.听
  • Recommend to听insert听page numbers in the footer.
  • To create Table of Contents, select the听References听tab,听Table of Contents听drop-down list, select听Automatic Table 1
  • If you made further changes in your document after insert Table of Contents, select the听References听tab, select听Update Table,听Update entire table, OK.
Screenshot of Table of Contents steps.